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How to Complete a Direct Pay Request

Sign in to EKU Direct and click on the "EKU eForms" tab at the top.

 

Then click on the "Direct Pay Request" link.

Answer each prompt and click on the "Continue" button. 

You will then begin typing the ID number of the vendor or person you wish to pay or reimburse in the appropriate field. The program will search for the correct vendor or ID number and you should not move out of this field until the search is complete.

You can also search by typing in the name of the vendor or person (last name, first name).

If the individual or vendor you are searching for does not yield any results, then the person/vendor may not be set up as an EKU Vendor.  If this is the case, you will need to have them complete a W9 Taxpayer Identification form or the EKU Taxpayer Identification Number Request Form.  Please submit the tax form to Purchasing to have the vendor set up.  Once the vendor is assigned an EKU Vendor ID#, you can fill out the Direct Pay Request form and submit it to Accounts Payable.

If the vendor already exists in EKU’s system, then just fill in the rest of the form including the vendor's address. Hit "print request."

This will bring up a printable copy of the form.

At this point, you will print out the form, obtain the required signatures, and attach the vendor's invoice or the person's original receipts.

Send your completed pay request to Accounting & Financial Services, Coates CPO 3A.  Pay requests that do not require original receipts can also be emailed to acc.apinvoices@eku.edu.  If you email the pay request, please do not  send the original hardcopy to us.

The Accounting Office archives electronic images of all direct pay requests and invoices.  To facilitate this process, all receipts and invoices smaller than 8 ½ x 11 should be taped down on a sheet of 8 ½ x 11 paper.  Do not use highlighter and do not tape over any printed information on the receipts.  Both highlighters and tape can degrade the print on the receipt to the point where it is illegible.

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