Interaccounts

Interaccounts allow one department or organization on campus to bill another for goods or services.  Three-part NCR forms may be obtained from Central Stores (622-3517).

If the transaction is to move an expense that has already occurred from one department or organization to another, complete an Expenditure Transfer form.

To complete an Interaccount:

  • The “selling” department:
    • Provides the goods or services,
    • Lists the department to which the goods or services were provided in the CHARGE (Receiving Agency) portion at the TOP of the Interaccount form,
    • Completes the CREDIT (Shipping Agency) portion at the BOTTOM of the form, supplying their Organization and Account Code to be credited,
    • Completes the body of the Interaccount form, describing in detail the goods or services sold and the purpose of the sale to the other department,
    • Signs on the Head of Billing Department or Authorized Agent line to certify that the goods or services were provided.
  • The “buying” department:
    • Receives the goods or services,
    • Completes the CHARGE (Receiving Agency) portion at the TOP of the form, supplying their Organization and Account Code to be charged, 
    • Signs on the Receiving Department Head or Authorized Agent line to certify that the goods or services were received and to authorize payment for same.
  • Send completed and authorized Interaccount form:
    • Original (white copy) to Accounting & Financial Services, CPO 3A,
    • Copy (yellow) to selling department,
    • Copy (blue) to buying department.

 Accounting & Financial Services verifies availability of funds before processing the Interaccount.  If funds are not available to charge the expense, Accounting & Financial Services will not process the transaction until such time that funds are available.

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