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Payroll FAQ'S

  1. How do I get a copy of my W-2?
  2. How do I get a copy of my paystub?
  3. How do I set up direct deposit?
  4. How do I submit a name change?
  5. How do I change my address or phone number?
  6. How do I update my federal or state tax exemption status?
  7. How can I obtain verification of my employment at EKU?
  8. How do I reset my EKUDirect PIN?
  9. Who do I contact for web time entry problems?
  10. When does part time faculty pay start and end for the semester?
  11. When does graduate assistantship pay start and end for the semester?
  12. How do I obtain a blank time card?

 

How do I get a copy of my W-2?

Log into EKU Direct with your EKU ID and PIN to find your W-2 Wage and Tax Statements under the Employee Menu, Tax Forms, W2 Year End Earning Statement.

Need more help?  These 6 EKU Direct screens take you to your W-2.

How do I get a copy of my paystub?

Log into EKU Direct with your EKU ID and PIN to find your pay stub under the Employee Menu, Pay Information, EKU Pay Stubs.

For more help, follow these screens.

How do I set up direct deposit?

Direct deposit is required for all EKU employees.  Log into EKU Direct with your EKU ID and PIN to set up your direct deposit under the Employee Menu, Pay Information, Direct Deposit Allocation. 

For more help, follow these screens.

You may also complete a Direct Deposit Form and send it to Human Resources, Coates CPO 24A with a voided check or documentation from the bank indicating the account and routing numbers.  For additional questions, please contact HR.

How do I submit a name change?

A copy of your social security card reflecting the name change must be submitted to Human Resources.

How do I change my address or phone number?

Log into EKU Direct or use the Address Change form.  Make the needed corrections on the change form and mail it to Human Resources, Coates CPO 24A.  Forms are also available at Human Resources in Jones 203.  Retirement system members should also complete the KERS or KTRS address change form and forward to the Human Resources retirement specialist.

How do I update my federal or state tax exemption status?

Submit an update Federal W-4 or State K-4 and mail to Payroll Office, Coates CPO3A.  We suggest contacting your tax advisor if you have questions about claiming exemptions.  Blank forms are available at the following websites:

How can I obtain verification of my employment at EKU?

Requests for verification of employment can be faxed to Human Resources at 859-622-6667 or delivered to HR in Jones 203.  A contact number is required for notification that the verification is ready.

How do I reset my EKUDirect PIN?

Employees should contact Human Resources to request a PIN reset.

Who do I contact for web time entry problems?

Please contact Human Resources.

When does part time faculty pay start and end for the semester?

Assuming that all necessary approved paperwork has been received by Human Resources by the cutoff date:

  • Spring semester:  February 15th-May 31st each calendar year
  • Fall semester:  September 15th-December 31st each calendar year
  • Please note:  If the paperwork is delayed, then the pay is divided over the remaining payrolls for the semester for part-time faculty.

When does graduate assistantship pay start and end for the semester?

Assuming that all necessary approved paperwork has been received by Human Resources by the cutoff date:

  • Spring semester:  January 15th-May 15th each calendar year
  • Fall semester:  August 31st-December 15th each calendar year
  • Please note:  If the paperwork is delayed, then the pay is divided over the remaining payrolls for the semester for graduate assistants.

How do I obtain a blank time card?

Download a biweekly time card from EKU Forms.

             

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