Payroll FAQ'S
- How do I get a copy of my W-2?
- How do I get a copy of my paystub?
- How do I set up direct deposit?
- How do I submit a name change?
- How do I change my address or phone number?
- How do I update my federal or state tax exemption status?
- How can I obtain verification of my employment at EKU?
- Who do I contact for web time entry problems?
- When does part time faculty pay start and end for the semester?
- When does graduate assistantship pay start and end for the semester?
- How do I obtain a blank time card?
How do I get a copy of my W-2?
Active Employee:Log into EKU Direct with your EKU single sign-on credentials to find your W-2 Wage and Tax Statements under the Employee Menu, Tax Forms, W2 Year End Earning Statement.
Inactive Employee:Employees that have separated from the university will receive a W2 via U.S. mail using the last permanent address on record with Human Resources.
How do I get a copy of my paystub?
Active Employee:Log into EKU Directwith your EKU single sign-on credentials to find your pay stub under the Employee Menu, Pay Information, EKU Pay Stubs.
Inactive Employee: Contact Payroll and, after our ability to verify your identity, we can print and mail your pay stub information in report format. We do not have the ability to print a stub as you would have viewed it in EKU Direct.
How do I set up direct deposit?
Direct deposit is required for all EKU employees. Log into EKU Direct with your EKU single sign-on credentials to set up your direct deposit under the Employee Menu, Pay Information, Direct Deposit Allocation.
You may also complete a Direct Deposit Form and take it in person to Human Resources, Jones Room 203 with a voided check or documentation from the bank indicating the account and routing numbers. For additional questions, please contact HR. The direct deposit form will not be accepted by any other means than in person.
Consider this before updating your direct deposit: If your scheduled pay day is within 2-3 days consider holding off on the change to direct deposit until after the payroll is processed. This will ensure your funds arrive when expected. Closed accounts will eventually return funds to EKU at which time we will void and reissue payment, but this could take up to as much as a week after the original pay date before this occurs.
How do I submit a name change?
Your social security card reflecting the name change must be taken to Human Resources in person; Jones Room 203
How do I change my address or phone number?
Use the Address Change form. Make the needed corrections on the change form and take it to Human Resources; Jones Room 203. Retirement system members should also complete the KERS or KTRS address change form and forward to the Human Resources retirement specialist.
CAUTION! Did your work location change as a result of this change in address? If yes, please complete a new occupational tax form as you should each time your work location changes. Also make certain that your work location in Banner reflects where you really work from.
How do I update my federal or state tax exemption status?
Submit an updated Federal W-4 or State K-4 and mail to Payroll Office, Coates CPO3A. We suggest contacting your tax advisor if you have questions about completing the form(s). Blank forms are available at the following websites:
- Federal Tax For W4 http://www.irs.gov/pub/irs-pdf/fw4.pdf
- State Tax Form https://revenue.ky.gov/Forms/42A804%20(K-4)%20(02-2019).pdf
- Occupational Taxes (Local taxes): http://accounts.eku.edu/sites/accounts.eku.edu/files/occupational_tax_exemption_form.pdf
How can I obtain verification of my employment at EKU?
Requests for verification of employment can be faxed to Human Resources at 859-622-6667 or delivered to HR in Jones 203. A contact number is required for notification that the verification is ready.
How do I reset my EKUDirect PIN?
Single sign-on isthe most current way to log on the EKU Direct however, if a pin prompt is given users can still access their information using their pin. If a pin is not recalled and you are an active employee contact the EKU IT Help Desk. Pins are not reset any longer for inactive employees.
Who do I contact for web time entry problems?
Please contact payroll who in turn will collaborate with HR for correction of the issue. HR manages a portion of web-time entry as does payroll. For this reason, please start with payroll and we will incorporate HR into the issue as needed.
When does part time faculty pay start and end for the semester?
Assuming that all necessary approved paperwork has been received by Human Resources by the cutoff date (https://accounts.eku.edu/payroll-calendars):
- Spring semester: February 15th-May 31st each calendar year
- Fall semester: September 15th-December 31st each calendar year
- Please note: If the paperwork is delayed, then the pay is divided over the remaining payrolls for the semester for part-time faculty.
When does graduate assistantship pay start and end for the semester?
Assuming that all necessary approved paperwork has been received by Human Resources by the cutoff date (https://accounts.eku.edu/payroll-calendars):
- Spring semester: January 15th-May 15th each calendar year
- Fall semester: August 31st-December 15th each calendar year
- Please note: If the paperwork is delayed, then the pay is divided over the remaining payrolls for the semester for graduate assistants.
How do I obtain a blank time card?
Download a biweekly or student time card from: https://accounts.eku.edu/payroll-forms
Students must submit 1 time card each if working both institutional and federal work study or per job if working more than 1 job.
Completed original timesheets must be delivered to Jones, Room 213 or mailed to PAYROLL, CPO 3A. Copies, faxes or e-mailed copies cannot be accepted for processing per internal audit requirements.