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Payroll FAQ'S

  1. How do I get a copy of my W-2?
  2. How do I get a copy of my paystub?
  3. How do I set up direct deposit?
  4. How do I submit a name change?
  5. How do I change my address or phone number?
  6. How do I update my federal or state tax exemption status?
  7. How can I obtain verification of my employment at EKU?
  8. How do I reset my EKUDirect PIN?
  9. Who do I contact for web time entry problems?
  10. When does part time faculty pay start and end for the semester?
  11. When does graduate assistantship pay start and end for the semester?
  12. How do I obtain a blank time card?

 

 

How do I get a copy of my W-2?

Log into EKU Direct with your EKU single sign-on credentials to find your W-2 Wage and Tax Statements under the Employee Menu, Tax Forms, W2 Year End Earning Statement.

Need more help?  These 6 EKU Direct screens take you to your W-2.

How do I get a copy of my paystub?

Log into EKU Direct with your EKU single sign-on credentials to find your pay stub under the Employee Menu, Pay Information, EKU Pay Stubs.

For more help, follow these screens.

How do I set up direct deposit?

Direct deposit is required for all EKU employees.  Log into EKU Direct with your EKU single sign-on credentials to set up your direct deposit under the Employee Menu, Pay Information, Direct Deposit Allocation. 

For more help, follow these screens.

You may also complete a Direct Deposit Form and take it in person to Human Resources, Jones Room 203 with a voided check or documentation from the bank indicating the account and routing numbers.  For additional questions, please contact HR.  The direct deposit form will not be accepted by any other means than in  person. 

How do I submit a name change?

Your social security card reflecting the name change must be taken to Human Resources in person; Jones Room 203

How do I change my address or phone number?

Use the Address Change form.  Make the needed corrections on the change form and take it to Human Resources; Jones Room 203.   Retirement system members should also complete the KERS or KTRS address change form and forward to the Human Resources retirement specialist.

How do I update my federal or state tax exemption status?

Submit an updated Federal W-4 or State K-4 and mail to Payroll Office, Coates CPO3A.  We suggest contacting your tax advisor if you have questions about claiming exemptions.  Blank forms are available at the following websites:

How can I obtain verification of my employment at EKU?

Requests for verification of employment can be faxed to Human Resources at 859-622-6667 or delivered to HR in Jones 203.  A contact number is required for notification that the verification is ready.

How do I reset my EKUDirect PIN?

 Single sign-on isthe most current way to log on the EKU Direct however, if a pin prompt is given users can still access their information using their pin. If a pin is not recalled and you are an active employee contact the EKU IT Help Desk. Pins are not reset any longer for inactive employees.  

Who do I contact for web time entry problems?

For leave or time, inability to report, submit and approve time is an access issue or a training issue that must be resolved through HR. Payroll cannot grant or deny access to time/leave reporting. Payroll can assist with training if needed.

When does part time faculty pay start and end for the semester?

Assuming that all necessary approved paperwork has been received by Human Resources by the cutoff date (https://accounts.eku.edu/payroll-calendars):

  • Spring semester:  February 15th-May 31st each calendar year
  • Fall semester:  September 15th-December 31st each calendar year
  • Please note:  If the paperwork is delayed, then the pay is divided over the remaining payrolls for the semester for part-time faculty.

When does graduate assistantship pay start and end for the semester?

Assuming that all necessary approved paperwork has been received by Human Resources by the cutoff date (https://accounts.eku.edu/payroll-calendars):

  • Spring semester:  January 15th-May 15th each calendar year
  • Fall semester:  August 31st-December 15th each calendar year
  • Please note:  If the paperwork is delayed, then the pay is divided over the remaining payrolls for the semester for graduate assistants.

How do I obtain a blank time card?

Download a biweekly or student time card from: https://accounts.eku.edu/payroll-forms

Students must submit 1 time card each if working both institutional and federal work study or per job if working more than 1 job.

Completed original timesheets must be delivered to Jones, Room 213 or mailed to PAYROLL, CPO 3A. Copies, faxes or e-mailed copies cannot be accepted for processing per internal audit requirements.

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